This is a highly organized role focused on vendor management, security, supplies, and comprehensive administrative coordination for the branch and its liaison with international offices.
Key Responsibilities:
Facilities & Administration: Oversee office equipment maintenance, manage stationary and supply inventory, and handle emergency resolutions. Coordinate travel logistics for visitors, provide event support, and manage meeting room services.
Security & Records: Administer the Security Access Control system, manage custody of spare keys and door passes, and maintain off-site Bank records/document archiving services.
Financial & Vendor Management: Manage business cell phone contracts and Corporate Visa reconciliation. Act as the primary business liaison for facility-related vendors, including contract management and processing payments (Coupa).
Compliance & Planning: Responsible for annual updates to Corporate Services PRDs and manuals, ensuring compliance with building regulations, and serving as the Business Continuity Coordinator for Corporate Services. Includes office capacity planning and analysis.
Job Specifications:
Experience: A minimum of 8-10 years of previous related experience as an Office Manager is required.
Skills: Ability to organize, plan, and coordinate. Excellent time management with the capacity to multitask, continuously prioritize workflow, and meet deadlines. Common sense and judgment are essential.
