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Regulatory Affairs Administrator

Toronto, Canada

Posted: 01/31/2025 Employment Type: Contract Industry: IT/Software/Technology Job Number: 8215

Job Description

Our Client is looking for someone who is able to provide day-to-day administrative and clerical support to the Director, Regulatory Affairs and Government Relations and their teams. Receives incoming correspondence and inquiries on behalf of the Regulatory Affairs Departments, acting as the main point of contact for the input/output of documentation. Schedules meetings and appointments, manages meeting preparation and follow-up, synthesizes required documents/data to assist leaders in making informed decisions, budget analysis, invoicing and expense claims preparation. Prepares reports, presentations and documents in support of rate and non-rate related regulatory applications, regulatory audits, regulatory reports, and other regulatory filings which are accurate, timely, and professionally formatted. Provides support to Regulatory Affairs and Government Relations teams activities such as;tracking and monitoring external events and initiatives, and assisting with related organizational reporting. Maintains and manages departmental record-keeping system based on recognized records management practices. Manages daily and monthly invoicing activities.

Competencies:
  • Undergraduate/ Bachelor’s degree in administrative assistant, business administration, accounting, finance or related field required.
  • One (1) to three (3) years of administrative experience, preferably corporate environment.
  • Demonstrated skills in word processing, spreadsheet, graphic/presentation and process mapping software;email application and other types of media (e.G. Smartboards, electronic meeting management technology).
  • Experience in Microsoft Excel (i.E. Functions, pivot tables and etc.)
  • Strong organizational skills and ability to prioritize effectively and meet deadlines;time management skills;and office management skills. Uses time well;prioritizes and completes work within deadlines (breaks down work into process/steps), orchestrates multiple activities at once to accomplish a goal.
  • Excellent interpersonal skills with proven ability to provide courteous, reliable administrative support that demonstrates a commitment to high quality customer service.
  • Excellent verbal and written communication skills.
  • Works well in a fast-paced environment.
  • Adaptable to changing situations and comfortable dealing with ambiguity.
  • Ability to find innovative and creative solutions to solve problems and get work done (with little direction).
  • Strong attention to detail and accuracy.
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